Data Protection Act 1998: How we use pupil information
We, Woodseaves C.E. Primary School, are a data controller for the purposes of the Data Protection Act. We collect and hold personal information relating to our pupils and we may also receive information about them from their previous school, local authority and/or the Department for Education (DfE). We use this personal data to:
- Support our pupils learning;
- Monitor and report on their progress;
- Provide appropriate pastoral care, and
- Assess the quality of our services.
This information will include their contact details, national curriculum assessment results, attendance information and personal characteristics such as their ethnic group, any special educational needs and relevant medical information.
We will not give information about our pupils to anyone outside the Academy without parent consent unless the law and our rules allow us to.
We are required, by law, to pass some information about our pupils to the Department for Education (DfE). This information will, in turn, then be made available for use by the LA (Local Authority).
The DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.
Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.
For more information on how this sharing process works, please visit:
For information on which third party organisations (and for which project) pupil level data has been provided to, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received
If you want to receive a copy of the information held about your son/daughter, please contact Mrs M Johnson, Bursar.
If you require more information about how the Local Authority (LA) and/or DfE store and use your information, then please go to the following websites:
If you are unable to access these websites, please contact the LA or DfE as follows:
Information Governance Unit
Staffordshire County Council
2 Staffordshire Place
Telephone: 01785 278568
Public Communications Unit
Department for Education
Great Smith Street
Telephone: 0370 000 2288